Bouncy Castle
Face Painter
Dog Show
Sponge throw/stocks/
St Teilo’s for teas
Tonmawr Tots Tiptop’s, Sweets etc
Cancer Challenge
Gloria Parker – Needlecraft
Rhiannon Lewis – Arts & Crafts
Rose Parry - antiques
Shirley Howard Charity Cards
St Teilo’s Teas
Pelenna Youth Club/Enterprise project
PCC
Communities First
WAFER
Fire Service
Bar & BBQ
 
Music Starts at 6.30pm
Dai Reynolds
Sophie
Rubiks


Admission with free raffle ticket £1.50 kids 50p
Prizes - 1st - £20 2nd - £10 3rd - £5

Minutes of the Meeting held on Monday 4th April 2011 Pontrhydyfen Community Centre at 7.00 p.m.

1              Present: The Chairperson - Cllr. Kelvin George.

                                Councillors –  L Whiteley, Mrs. D Evans, M I Jones,

P H Lewis, Mrs. J Evans, Mrs. J Thomas,

Mrs. G Adams.      

The Clerk: D S Mackerras.

In attendance: Sgt. Cheryl Griffiths. 

Apologies:            Cllr. Mrs. O Whiteley

Cllr. L Whiteley & Cllr. Mrs. J Thomas declared an interest in respect

of the liquidation of Tonmawr 2000 as Directors of Tonmawr 2000.

Cllrs. L Whiteley, M I Jones, K George, Mrs. D Evans declared

interests in respect of Dan y Coed Community Association.

Cllr. L Whiteley declared an interest in respect of the planning

application to be discussed this evening.

3                       Minutes of the previous meeting

The minutes of the meeting held on Monday 7^th March were approved

and signed accordingly by the Chairperson.

Page 4 – A roadside seat has been obtained at no cost from NPTCBC, for installation adjacent to Blaenavon farm.

     Sgt. Cheryl Griffiths was in attendance and provided an Annual crime

     Report: over the past 12 months there had been 165 calls to the police

     service from the Pelenna community. 22 of these were in respect of

     crimes (7 minor damage, 5 thefts, 2 assaults, 2 property crimes, 6 drug

     offences). The officer commented that this was a very low crime

      incidence rate. A No insurance/untaxed vehicles detection unit was

      deployed within the Community in February and it was pleasing to

      note that there were no cases detected.

      Members felt that the public perception of police effectiveness is

      measured by police visibility within the community. They were

      interested to hear from Sgt. Griffiths her view on future police plans.

      Will officers continue to police the area regularly and how will cuts

      impact policing? Sgt. Griffiths was not aware of any planned

      cutbacks in Community policing. Cuts will mainly impact back office

      staff, but only time will tell if the front line will experience reduced

      overtime.

Comments: This application receives the endorsement of PCC.

           Co-ordinator report – was presented and approved. It was noted in

           particular that the opening of the Miners Welfare play area was

           successful with a high turnout. In addition the Miles Field working

           party led by the Co-ordinator made excellent progress. The job shop

           project has been quite effective with three people from the

           community finding work via this route.

           Resolved: A letter of congratulations will be sent to CF Co-ordinator.

           Finance report –  was presented and approved.

           Communities First Networking event – The Clerk attended a

           networking event on 22^nd March 2011 which was arranged by

           NPTCBC.

           This was an opportunity to see the work undertaken by other CF

           areas within Neath Port Talbot County Borough. It aso provided an

           opportunity to discuss the future of the programme beyond March

           2012.

           WAG Governance Audit report: An extensive audit has been

           carried out by WAG. A draft audit report has been received. The

           report is largely complimentary and it was acknowledged that the

           Community Council, as GRB has robust Finance systems in place,

           and no inappropriate use of CF funds was reported.

           There were some recommendations made with regard to documenting

           the lines of communication between the CC and Partnership. Also in

           respect of improving some procedural issues within the Partnership.

           It was also recommended that the Clerk, or Member of the Finance

           committee should attend Partnership meetings to present the finance

           report.

           It was reported that the CF website has now been updated.

           Communities First Co-ordinator - hours of work: The

           Co-ordinator has requested to reduce his hours of work to 30 hours

           per week. The savings would enable an increase in the hours of the

           community development worker. The application is acceptable to the

           line management committee. Resolved: that the application is

           approved with affect from 1^st May.   

a.       Pontrhdyfen Miners Welfare – Request that their newly established play area at Pontrhydyfen be included in the Community Council maintenance and Inspection work programme.

Resolved: that the play area will be included in the CC work programme.

b.       WAG Annual monitoring form has been received. To be

     completed by CF Co-ordinator and approved by the Chair of

     Partnership, and Clerk representing the Community Council.

c.        Agenda for CF Partnership meeting – Monday 11^th April. Cllr. J Evans will attend as CC representative. Clerk will attend to present Finance report.

d.       Councillor training bursary scheme in Wales. One Voice Wales are promoting this scheme. Noted.

e.        Neath Motor Club – application for use of area near Reed beds for motorcycle trial events. It was agreed to offer a 15 minute slot on the June meeting agenda to present their case.

f.        Swansea Building Society AGM – 26^TH April. Noted.

g.        Marie Curie Cancer Care – seeking Financial assistance. Regret PCC rules prohibit its ability to support.      

     Footpaths/Communities maintenance –  A managed programme of

     work continues to be carried out in the Community.   

     Johns Terrace Playground report – A Safety Inspection has been

     carried out on 28^th March. No major issues reported.

    Finance – Account balances at 31st March 2011 were reported as

    follows -

    Instant Access                          £11,491.67Cr.       

    PCC Current                             £     100.00Cr.

     Pelenna CF                              £     100.00Cr.

     Swansea Building Society      £ 20,647.32Cr.

     Total balances £32,338.99 

     Total balances reported March meeting £42,566.90

     YTD Lloyds TSB Bankings  £198,173.95

     YTD Lloyds TSB Payments  £190,249.72

     VAT repayment of £3.679.62 was received on 15^th March.

     First quarter CF grant claim for 2011/12 has been submitted - £27,096

     It was agreed that the finance sub committee will meet on 3^rd May

     to consider the accounts for 2010/11. Accounts will then be submitted

     to Annual meeting of Community Council.

     The Finance committee has met on 23^rd March to undertake a detailed

     review of payments, supporting invoices, salary, pension, tax and

     National insurance deductions from employee salaries, bank

     reconciliations and bank/building society statements.

     Chair allowance – Resolved: that the Chairperson’s allowance for

     2011/12 shall be set at £230, the amount set aside for this purpose in

     the budget. This represents no increase on the previous year.

     Travel allowance rate – Resolved: that the travel allowance rate for

     approved business travel for 2011/12 shall be set at 46.9 pence per

     mile, the amount set aside for this purpose in the budget. This

     represents no increase on the previous year.

     Establishment allowance – Resolved : that the Establishment

     allowance for 2011/12 shall be set at £350, the amount set aside for

     this purpose in the budget. This represents an increase of £10 on the

     previous year.

     It is understood that the liqidator of Tonmawr 2000 has written to all

     organisations which have expressed an interest in the post liquidation

     excess funds. These bodies have been requested to submit a formal

     bid for funds no later than 28^th April.

     Resolved: that the Community Council will not bid for these funds.

     This decision was reached whilst all Members representing bodies

     likely to bid for these funds left the meeting room.  

          As a result of recommendations made by WAG auditors policies have

          been drawn up to regulate travel claims and procurement procedures.

          These were circulated to Members prior to the meeting.

          Resolved: The travel claims and procurement procedure policies were

        All members are compliant.

  Nothing to report.

        Nothing to report.  

                  The following accounts were approved as paid or to be paid –

Wages and Salaries at resolved Council rates

The Clerk – Travel expenses – March                                      144.45

Inland Revenue –March 2011 – Employees contribution          88.75

Employer NI Contribution       11.07

Pension  - March 2011 – Employees contribution                    171.13

Employers premium                          219.02

             Salaries at resolved Council rates

             Inland Revenue – March 2011 – Employees contribution       809.69

                                                                  Employers NI                        254.87

             Pension – March 2011 – Employees contribution                    193.70

                                                      Employers premium                          570.65

           Management fee – Community Council March                          796.14

           Orange Mobile  - March                                                                57.94

          Samantha Coe – Travel Expenses                                                  32.36 

                                     Travel expenses                                                   80.91

                                     Community engagement costs reimbursed          35.93

          Martin Ellis – Travel Expenses                                                    121.88

                                  Community engagement costs reimbursed          152.90

                                  Community engagement costs reimbursed             38.40

          Shelley Pugh – Travel expenses                                                     20.18

                                   Consultation/Comm costs reimbursed                    7.30

          Paula Denby – Artist                                                                    200.00

          Dan y Coed Community Centre – Chubb lock                              31.98

          Tonmawr RFC – Refreshments – St Davids  Day event                37.80

          Tonmawr RFC – St Davids Day event                                         306.00

          Neath Port Talbot CBC – Contrib to Richard Burton event        500.00

          Amethyst catering Company                                                          87.15

          BT                                                                                                 137.47

          Eleanor Flaherty                                                                           179.60

          Whitbread PLC – Taybarn event                                                  100.00

          Mary Jenkins – Welsh classes                                                      150.00

          Palenna Embroidery                                                                     117.80

          Dan y Coed Community Association                                             30.00

          Peeks – Bunting etc. Royal wedding Street party                          49.91

          Post Office – Stamps                                                                      68.40

          Ann Hale Ceramics                                                                       175.00

          Siesta Windows                                                                            118.00

     Monday 9th May 2011. Pelenna Valley Community Centre.

    The item – ‘Personnel Committee (Formation)’ was ommitted from the

    meeting because of a shortage of time

         There being no further business the meeting was closed.